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Executive Assistant

The Executive Assistant is an individual who is willing and able to earn the right to be an Assistant Executive. This person relishes the opportunity to build, implement, and manage multiple systems. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence, however, the overriding marker of his/her behavior is persistence and stability.

An Executive Assistant is deeply committed to supporting the lead agent in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.

Primary Objectives –
*Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
*Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports
*Oversee all contracts through closing
*Create and maintain an operations manual that documents all systems and standards
*Coordinate the purchase, installation, and maintenance of all office equipment
*Be the first point of contact in handling customer inquiries or complaints
*Keep the lead agent informed regarding any problems or issues that need to be handled
*Responsible for hiring, training, consulting, and holding accountable all additional administrative team members

Regular Work Activities –
*System development, implementation, and management
*Information management
*Oversight of contracts through closing
*Customer/vendor relations
*Bookkeeping (A/R and A/P)
*Leading administrative team members

Management Responsibilities –
*All administrative team members

Key Skills
*Strong written and verbal communication skills
*Exceptional organizational and project management abilities
*Bookkeeping skills
*Great ability to focus
*Concerned about doing things the right way
*Calm under pressure
*Learned based
*Service-based attitude
*Proven ability to succeed

People Contacts and Interactions –
*Lead Agent — daily
*Agent Team — daily
*Administrative Team — daily
*Buyers/Sellers/Vendors — as appropriate

Compensation –
*Base salary + performance-based bonuses + profit share

Job Requirements –
*Experience, Training, and Education
*High school graduate
*Bachelor’s degree preferred
*Real estate license preferred
*1-3 years of service and management experience
*3-5 years of administrative experience

Who We Are:

We are a hard-working real estate team, located in the Coeur d’Alene/Post Falls Idaho area with a strong desire to produce. We have a solid work ethic and are focused and driven to succeed by helping. We want to help each member of our team achieve their highest and best in their daily professional performance.

Does this sound like it might fit you? Are you willing to be led and belong to a top producing, highly focused and driven real estate team? If so, submit your cover letter and detailed resume AFTER obtaining your DISC profile — you MUST submit a DISC. This is a FREE 10 minute assessment of your professional attributes http://www.tonyrobbins.com/ue/disc-profile.php

SEND your DISC to us, along with your cover letter and resume via the email link above — Resumes received separate from or without a DISC result will not be considered. Phone calls at this point in the process are not accepted. We will review your submission and schedule an initial phone interview within 2 weeks.

• Location: Post Falls, Idaho


• Compensation: see ad


• Principals only. Recruiters, please don’t contact this job poster.


• Please, no phone calls about this job!


• Please do not contact job poster about other services, products or commercial interests.

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